Document Scanning Process
Pick-up
- Documents are retrieved by SSS vehicles.
- Documents can be boxed by customer, or SSS can provide boxes and labor.
- Boxes are labeled and tracked through the entire process.
Document Dissecting
- Staple/paperclip removal
- Removal of bindings/clips
- Insertion of barcode sheets
- Mounting of undersized documents and notes
Scanning
- B/W, Grayscale & Color
- 200 and 300 DPI
- Scan paper files to .tif or .pdf
- Simplex/Duplex
- Undersized, Standard and legal sized documents
Indexing
- How are the files named
- Indexing within the file
- Data can be manually entered, barcoded or OCR' ed
- Manual and OCR indexing
Quality Control
- Documents failing QC standards are pulled and rescanned.
- Index values are verified.
Export
- Images can be exported as PDF/TIFF/JPG.
- Typically exported to CD, DVD, or secure server
Shredding
- Client is presented with a "Certificate Of Destruction" upon project completion
- Documents are held for 30 days then shredded.